specimen collection

Accurate and permanent link between patients and their laboratory specimens are a necessity for prevention of identification errors. To obtain this, healthcare facilities are extending the capabilities of legacy laboratory information systems to the point of care.

Traditionally, without mobility and automation, caregivers and laboratory techniciansmust locate and check paperwork to determine what tests have been ordered, verify patient identify through a visual check of the patient wristband, and then manually label the patient specimen after collection. This process, however uncluttered it seems, may often present opportunities for errors. If the caregiver makes a slight mistake in verification, the wrong specimen could be collected. Also, traditional processes do not present scope for instant updating of information. This can cause glitches as the specimen could be collected incorrectly. For ex: specimen could be collected from a patient who had breakfast when the test required to be taken during fasting or the right specimen was taken but from the wrong patient. If such errors are unnoticed, it can result in the patient receiving the wrong medication or no treatment for their condition.

Our specimen collection solution aims to eliminate patient identification errors, improve turnaround times and boost efficiencies in the lab and throughout the facility by replacing manual data entry steps with automation.
The solution employs mobile computers, RFID tags and readers, bar code labelling and specimen tracking applications so that the hospitals deliver right test for the right patient and also link patient data with the specimen.
The staff is equipped with mobile computers supported by customized app that grants them the order details for a particular patient before taking a specimen. After taking the specimen the care provider scans the patient's barcoded bracelet. Then, using a portable wireless thermal printer, the care provider prints the appropriate specimen container labels. These samples are either barcoded or tagged with RFID tags for visibility throughout the testing process. The information is updated into the central web system via. the mobile computer. Mobility and automation grant ease, agility and accuracy. The caregivers do not have to make multiple rounds to the central system for gathering information. Also, one achieves a three way check for accuracy.
Thus, by employing barcode scanning technology, wireless networks and information system integration, the solution helps healthcare facilities in preventing specimen collection errors at the bedside. The staff can feel confident that even when they are time constrained, they enjoy agility of operation that renders improved diagnosis and speedy results.

Benefits

  • Automated manual data entry in the specimen collection process
  • Accuracy of patient identification with barcode technology
  • Eliminate specimen labelling errors with legible and accurate specimen labelling, eliminate re-draws
  • Improve physician satisfaction with quicker result turnaround times
  • Decreases laboratory re-work and costs resulting from mislabelled specimens
  • Reduces training time and ensures compliance by promoting a standard specimen collection process, guiding through each step
  • Provides on-screen collection instructions for proper specimen handling
  • Interfaces with laboratory information systems to receive real-time specimen collection requests and send accurate, legible collection information. This eliminates the need to transcribe collector ID and date and time of collection confirmation in the laboratory.